• Information :

    Documented at 11/7/2022
    Documented By Yosefina Angelita
    Project Owner Teguh Kartika Ningrum
    Approved At
    Version V.001

  • Discovery

    | Background | 1. Purchase request is still done manually 2. Poor traceability of the purchase request made due to manual process 3. Purchase request can’t be done in real time and is not flexible 4. The purchasing team is not able to receive request in real time | | --- | --- | | Problem Statement | 1. HMW make purchase request process more seamless and can be received and made by relevant stakeholders in real time? | | Solution | 1. Build a system for the team to be able to do purchase request in real time and flexible 2. Store and save all purchase request in one dashboard 3. Enable the purchasing team to see pending requests from other divisions in real time | | Goals/Objectives | Quantitative:

    • 100% traceability of purchase request by all divisions
    • 100% real time request and approval Qualitative: - All relevant teams are able to request, track, approve and receive purchase requests in real time | | Persona | - Stock Admin/ Admin Gudang
      • As requester
    • Stock Manager/ Kepala Gudang
      • As approval
    • Admin Seluruh Divisi |

  • Features

    Features Purchase Request Dashboard
    Features Description - Purchase request flow for requester to submit, edit, delete and close requests
    • Approver to approve and confirm a purchase request
    • Reminder to approver by email to accelerate approval of the purchase requests | | MVP Plan | - Add Approve Purchase Request Role
    • Create Purchase Request [testing] -View & Filter Purchase Request List[testing]
    • View Purchase request details [testing]
    • Edit Purchase Request [testing]
    • Approval Purchase Request any status [testing]
    • Close Purchase Request [new feature]
    • Delete Purchase Request [new feature ]
    • Approve all through email [new feature]
    • Request Approve All [ new feature]
    • Print Purchase Request [new feature] | | Customer Journey | CLICK ME | | Flow Chart | - **Flow Purchase Request
    • Flow Approval Purchase Request** |

  • Design Link Design link: Moqup Link

  • User Story

    User Story

  • Timeline

    Timeline

  • MOM

    Date Description
    07/07/2022 - Add a Signature column for employee request
    • Add Due Date column to share information for purchasing admin
    • Total Item request can buy partial
    • The purchase Request form can close if purchasing admin can’t buy all item request
    • For the Close purchase Request form must fill reason for close
    • After Close the purchase request form, the status form purchase request is to be done | | 11/07/2022 | - Signature is needed only by the requester, approval doesn’t need signature
    • Purchase request can only be closed by the requester
    • Purchase request can only be closed with a reason
    • Approver can approve in bulk
    • Print purchase request can only be done by people with the permission to read purchase request | | 20/7/2022 | - Finalization with mbak AIni
    • Signature is no longer needed, remove AC signature | | 25/7/2022 | - Finalization with Bu Kartika MoM
    1. status success di PR apakah tidak redundant? ini tetap dimunculkan agar tampilan konsisten dgn modul2 lain, tapi tanpa logic di belakangnya
    2. mengganti tampilan utk form yg sudah ter approve/reject as discussed
    3. hak akses, siapa yg boleh close PR? siapapun yg punya hak akses edit dan create | | 27/7/2022 | - Revise design for approve all error message |

  • Change Log

    Date Person Description
    08/07/2022 Aini Update :
    • Flow Chart
    • Customer Journey
    • Discovery
    • Features | | 13/7/2022 | Yosefina | Update:
    • Problem statement
    • User flow for approval
    • Design Link | | 18/7/2022 | Yosefina | - User Story Completion |

  • Notes :

    • link erp : https://demo1234.cloud.point.red/auth/signin
    • user : demo123
    • pass : 12345678